Smart and Functional Design Ideas for your Office Space


Not many people know this, but I am a life long Interior Design student. I don’t go to school for it but I read books and other resources that enriches my knowledge in some way about spaces. I apply what I learn about designing spaces in my own home and marvel at the little changes that can make an area so amazing, sometimes cost free! It is a hobby of mine and I love it! I blog about my design tricks time to time. Today, I wanted to share some ideas for your place of work!


RELATED: 7 Ideas to Create a Perfect Kids’ Room


Improving your office space can have a positive impact on productivity, morale, and overall well-being.  It doesn’t have to be too complicated once you’ve put the time and effort into it. When you are happy at your work place, it translates into productivity on your end which is beneficial to your employer. It is a win win.  Keep in mind, this post mainly caters to in office space. If you work remotely, there are some takeaways but not all of them apply. Having worked both in office in person and remote, I know these are great insights to have and if opportunity arises or applies, to communicate with your boss. 


Smart and Functional Design Ideas for your Office Space

Design ideas for your office space


So what are some of the strategies to improve the feel and look of your work space? It’s a matter of focusing on the right areas when you’re doing this.

Here are some ideas to consider:

  1. Ergonomic Furniture: Invest in ergonomic chairs, adjustable desks, and proper lighting to create a comfortable and healthy work environment, reducing strain and fatigue.
  2.  Decluttering : Having a cluttered work space is such a turn off, agree? Nobody likes it when there are too many things around the office. They’ll get in the way of you trying to do your job, making it more difficult to actually do anything. Then there’s the fact that it just won’t look nice. You’ll have to tackle this if you want to work properly, and it’ll improve your office quite well. The first step in this is to give everything a clean, which should have a decent impact. After that, try getting rid of anything that isn’t used or needed. Even rearranging the furniture could be enough to help with this, and you’ll have a better office before you know it.
  3. Flexible Layouts: Create versatile work zones that can be easily rearranged based on the team’s needs. This can encourage collaboration and adapt to different work styles.
  4. Natural Light: Maximize natural light by positioning workstations near windows. Natural light has been shown to improve mood and focus.
  5. Plants and Greenery: Introduce indoor plants to improve air quality and add a touch of nature, which can promote a more relaxed atmosphere.
  6. Color Psychology: Choose colors that align with the desired mood and productivity level. Blues and greens are often associated with calmness and focus, while vibrant colors can stimulate creativity. As minor as this seems, it ends up having quite an impact on how well you can work. It’ll have a subconscious impact on how you feel about working, and it’s something you’ll have to address. Thankfully, making your workplace more interesting and a nicer place to work isn’t difficult. It could be as simple as adding a bit of color around the office. You can do this in various ways, with some being much easier than you would’ve thought. Some only take a few minutes, such as adding some small décor around the office. I am a big fan and believer of adding color to a living space. It certainly does bring inspiration,  positivity and brightness to your work area.
  7. Acoustic Solutions: Use sound-absorbing panels, rugs, and dividers to control noise levels and create a more peaceful workspace.
  8. Personalization: Allow employees to personalize their workspace with photos, art, or small decorations to foster a sense of ownership and comfort.
  9. Collaboration Spaces: Designate areas for team discussions, brainstorming sessions, and casual interactions. These spaces can be equipped with whiteboards, comfortable seating, and multimedia tools.
  10. Wellness Areas: Dedicate a corner for relaxation and mindfulness, with features like comfortable seating, soft lighting, and perhaps even a meditation or yoga space.
  11. Technology Integration: Ensure that the office is equipped with up-to-date technology for seamless communication and collaboration, including video conferencing tools and wireless charging stations.
  12. Community Wall: Create a communal space for posting announcements, sharing achievements, and recognizing employee accomplishments.
  13. Healthy Snack Stations: Provide a variety of healthy snacks and beverages to promote better eating habits and boost energy levels.
  14. Napping Zone: Consider setting up a designated space where employees can take short power naps to rejuvenate during the day.
  15. Art and Inspiration: Display inspiring artwork, quotes, or murals that reflect your company’s values and culture.
  16. Standing Meeting Areas: Install standing-height tables or counters for quick, efficient meetings that encourage movement and engagement.
  17. Gaming or Recreation Area: Dedicate a space for relaxation and recreation, with games like ping pong, foosball, or video games for short breaks.
  18. Sensory Elements: Incorporate soothing sensory elements like water features, wind chimes, or diffusers to create a calming atmosphere.
  19. Book Nook: Set up a cozy reading corner with comfortable seating and a variety of books and magazines.
  20. Virtual Reality (VR) Room: If applicable, create a VR room for innovative presentations, virtual team-building activities, or relaxation experiences.
  21. Feedback Collection: Regularly gather feedback from employees about the office space to ensure continuous improvement based on their needs and preferences.


RELATED: 7 Positive Energy Home Decor Ideas


The key is to tailor the improvements to the unique needs and culture of your organization. Involving employees in the decision-making process can lead to a more inclusive and effective office space transformation.


Hardware in your Office Space


That being said, the hardware in your office space, including doors and windows, also plays a significant role in creating a productive and conducive work environment. Here’s how they matter:

1. Natural Light and Views (Windows): Windows allow natural light to enter the workspace. Natural light has numerous benefits, including boosting mood, reducing eye strain, and enhancing overall well-being. Access to outdoor views can provide mental breaks and help reduce stress, leading to increased productivity.

2. Ventilation and Air Quality (Windows): Windows also facilitate ventilation, which is crucial for maintaining good indoor air quality. Proper ventilation helps regulate temperature and reduces the buildup of pollutants, leading to a healthier and more comfortable environment that supports focus and alertness.

3. Acoustics (Windows and Doors): High-quality windows and doors with good sound insulation properties help reduce external noise, creating a quieter work environment. This is especially important in urban areas or places with heavy traffic.

4. Privacy and Distraction Management (Windows and Doors): Well-designed windows and doors allow for controlled levels of privacy. They enable employees to focus on their tasks without constant distractions from the outside environment or nearby work areas.

5. Aesthetics and Ambiance (Windows and Doors): The design and quality of windows and doors contribute to the overall aesthetic of the office space. Well-designed hardware can enhance the ambiance and create a professional and appealing atmosphere, positively impacting both employees and visitors.

6. Natural Ventilation (Windows): Certain types of windows, such as those that can be opened, provide the opportunity for natural ventilation. Fresh air circulation can help prevent stuffiness and improve air quality, leading to improved concentration and energy levels.

7. Circulation and Movement (Doors): The placement of doors affects the flow of people within the office. Well-positioned doors can encourage smooth movement and prevent congestion, reducing disruptions and facilitating collaboration.

8. Accessibility (Doors): Easy-to-use and accessible doors are important for employees with mobility challenges. They also contribute to a more inclusive workspace where everyone can move around comfortably. The doors can matter more than you’d think. They add a little more privacy to the office while making it look a little more stylish. It could be worth hiring an automatic door specialist or similar professional to help get the right doors for your needs.

9. Room Partitioning (Doors): Different types of doors, such as sliding doors or glass partitions, can be used to create separate areas within the office. This can help designate specific zones for focused work, collaboration, and meetings.

10. Security (Doors and Windows): Ensuring that doors and windows are secure is vital for the safety of employees and company assets. A sense of security allows employees to concentrate on their work without unnecessary worries.

When planning or redesigning an office space, careful consideration of doors and windows is essential to ensure that they align with the company’s goals, the nature of the work being done, and the preferences of the employees.

It’s a combination of functionality, aesthetics, and the overall impact on employee well-being that contributes to a productive workspace.

I hope you enjoyed this post and got some ideas to implement in your space!

Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.